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JMC Inc. Student Record Management Software Since 1980

JMC Inc.

New Clients

Thank you for choosing JMC! This page will help you get started as new JMC clients. As you know you can call us any time with any questions you may have. We will be using the following resources to train you:

  • User Group Instructional Documentation is available on the bottom left part of this page. These documents will help you to know what and when you should be learning different parts of JMC. The vast majority of new JMC clients simply download their user group form and use that to guide them through the entire learning process. Click here to go to the documentation page.
  • Starting the School Year Checklist - New Schools This document is used as instructions and a checklist to start the 2017 - 2018 school year. This is typically downloaded and used after the Spring web training but you can download it and use it anytime. It is strongly recommended that each school have a master copy of the list to make sure all items are completed before the on-site training in August. Click here to download.
  • Instructional Videos allow you to get training anytime, anywhere, and you can go at your own pace. These videos were designed by a former teacher to help you learn the material quickly and efficiently. Start with the Office Intro Videos in the first tab below. A list of all instructional videos can be viewed by clicking here. User groups can also view the instructional videos intended for them by going to their user pages, i.e Office Professionals, Technology Professionals, etc.
  • Web Trainings allow you to get hands-on training at any time from your own computer. You can call us to set up a time and we can take control of your computer, with your permission, from our office.
  • Tech Support Line Please call us with any questions you have Monday-Friday from 8:00 am to 4:30 pm CST at 800.524.8182. We are open all summer!
  • August/September Training We will set up a training time for you and your staff to go through questions before the start of the school year.

 

Use these instructional videos to learn how to use the office program

Office Intro One - Overview - Click here to view - A brief overview of the JMC program

Office Intro Two - Intro to Usernames and Passwords - Click here to view - Introduction to entering various usernames and passwords

Office Intro Three - Student Data and Enrollment - Click here to view - Learn how to work with the Edit Student Data screen and enter new students

Office Intro Four - Parents, Guardians, and Contacts - Click here to view - Learn how to put contacts in and attach them to students

The Attendance module is used to maintain general student data including student demographic information, parent contact information, enrollment history, and any special services a student may receive. You are also able to create your own “Custom Fields” to track information that JMC does not track automatically.

Daily attendance can be tracked in the Attendance module for full days and half days only. If your school requires teachers to enter attendance from their classroom computers and/or attendance is taken by period, your school must take attendance using the Period Attendance module.

The Attendance module can track and report student attendance information, overall attendance information (i.e. Average Daily Membership, Membership Count, etc.), teacher passwords for the GradeBook and Attendance modules, and student activities.

In addition to all of the reports this module contains, it also has a data mining function. This allows you to create and customize your own reports to analyze information stored in JMC in a variety of ways.

The Period Attendance module allows teachers to report absences, tardies, and reasons for absences/tardies on a by-period basis from any computer with internet or network access. The office sets up reasons for absences and tardies and the number of periods a student can miss and still be counted as being in school for a full day or half day. To report absences teachers must use one of the following methods:

  • Online Classroom Period Attendance Entry software. This allows teachers to use a web browser (internet) to log onto a website and record attendance by period. For this to work your school must have the JMC Online software installed on your school’s server. If you want parents to be able to view student’s attendance in the Online Parent Access, teachers must use this option.
  • Network Classroom Period Attendance Entry (CAE) software. This is a program which must be installed on each teacher’s computer. This allows teachers to record attendance by period which is then sent to a folder on your school’s server.

The Period Attendance module works in conjunction with the Attendance module so any reports run in the Attendance module will be based on the attendance data entered in the Period Attendance module.

The Health module is school nurse software that ties together all of your school’s health needs. This computerized health program allows you to easily manage, update, and query your students’ health records. The health module allows you to see up-to-date parent contact information, health history, office visit logs, and immunizations. In addition, parents can review their student’s conditions, medicines and insurance in Student Information Forms. These forms are easily created in the Attendance module. The student’s health information is stored in three categories:

  1. Student Immunizations. A variety of immunizations are capable of being tracked along with exemptions, the size of the dose, the source, validity, whether it was school administered, and additional comments.
  2. Health History. Health History categories include Blood Pressure, Body Mass Index, Condition (Allergies, Dental, Drug Sensitivity, etc.), Dental Exam, Fluoride Treatment, Hearing, Height/Weight, Insurance, Lead Screening, Mantoux/TB, Medical Emergency Plan, Medicine, Parent Permission, Pediculosis, Physical Exam, Preschool Screening, Potassium Iodide Permission, Scoliosis, and Vision (Acuity, Color, Muscle Balance). All entries can be “flagged” as a reminder to check on that entry at a later date.
  3. Student Visit Log. Each student visit to the nurse’s office can be recorded and reported. You can easily track a student’s arrival and release time, by whom they were referred, by whom they were seen, the reason(s) for their visit and the action(s) taken. In addition there is a large area for freehand notes to record more specific information about each visit.

The Discipline module allows you to easily maintain and report discipline violations and consequences. Student violations and consequences are totally customizable so you can set up fields to fit your school’s situation. You are also able to attach hand-typed comments to each discipline record to have even more flexibility in your discipline tracking records.

The Discipline module contains reports that allow you to track an individual student’s discipline status or to look at violations or consequences across the entire student body.

The Schedules module allows you to create course pre-requisites and pre-requisite reports, enter course data, register students, analyze course registration, create a master schedule with the help of the JMC program, schedule students, and analyze and solve student conflicts. This module contains many helpful tools, including:

  • Various term choices, including Semester, Quarter, Trimester, and Hex
  • A variety of grading scheme choices
  • Bulk loading of students
  • Online student course registration
  • The Master Schedule Builder which will create a master schedule for you
  • Reports to analyze registration
  • Easy printing options for schedules

The Grades module allows you to work with many aspects of student assessment. The following is a list of those areas with a description.

  • Student Grades. You have the ability to set normal, raised, and lowered grade values. GPA is calculated from these grade values and becomes the basis for Honor Roll calculations, Class Rank, etc. There is also a “Show GPA” function which shows how a student’s GPA is calculated. Report cards, mid-term reports, progress reports, and customizable report cards can also be easily printed.
  • Student Transcripts. Transcripts are automatically generated in the grades module when teachers use the GradeBook to calculate course grades. Transfer students’ courses are easily entered into the grades module as well. Standardized Test Scores, Immunizations, and Student Activities can be printed on Transcripts.
  • Standardized Test Scores. Many Standardized Test Scores can be imported into JMC or hand-entered. These test results can be queried from the teacher GradeBook, Student Lists (Data Mining), and the Office program. Standardized Test results can also be printed on Transcripts.
  • Credit Checker. The Credit Checker allows you to customize your own credit requirements for each grade level, specify which courses meet which credit requirements, and then run reports to see who is credit deficient.

This module is typically used for two purposes: maintaining K-12 Standards and Benchmarks and Elementary Report Cards.

  • K-12 Standards and Benchmarks can be recorded in the Office and then assessed in the Teacher GradeBook. Standards and Benchmarks are totally customizable and can be assessed in grade level specific areas or across a multi-grade level curriculum. Standards and Benchmarks Transcripts are also totally customizable and can be created to fit a variety of needs.

    In addition, Iowa Core Curriculum, Minnesota Academic Standards, Nebraska Academic Standards, North Dakota Content Standards, or Wisconsin Model Academic Standards may be maintained in the Standards and Benchmarks module and utilized to track student progress toward the standards.

  • Elementary Report Cards can be customized, created, and maintained in this module. Your elementary curriculum/report cards will be configured into the Standards and Benchmarks module thereby allowing teachers to use their JMC GradeBook to assess student progress and submit those results. All results are sent to the office and printed on the customized report card forms.

This module is used to maintain student and/or family lunch accounts. The Lunch module is set up by recording Student/Family deposits, setting meal and a la carte prices, and then recording purchases at the point of sale with the POS software. In addition to tracking account balances and the items that students purchase, the Lunch module also allows you to:

  • Easily determine which students/families meet free or reduced status criteria and then print out the necessary response letter in a matter of minutes.
  • Print or email low balance notices.
  • Print a variety of reports to track finances.
  • Give parents 24/7 access to their up-to-date balances and records of what their students purchased through Online Parent Access.

Current Documents

These documents are intended to be used as a general outline for the different groups of JMC users. Please download them and use them as a guide for you throughout the Spring and Summer. All of the following documents are New Client Checklists: